Who holds the ultimate responsibility for ensuring that an agency has a proper record-keeping system?

The supervisor typically holds the ultimate responsibility for ensuring that an agency has a proper record-keeping system. This role involves overseeing the operations and functions of a team or department, including the management of records and documentation processes. The supervisor is tasked with establishing policies and procedures that align with legal and organizational requirements, ensuring that records are maintained accurately and securely.

By having this oversight, the supervisor can monitor the adherence to record-keeping practices and address any issues that arise. They are also responsible for training and guiding staff members on best practices in record management, making sure that employees understand the importance of maintaining accurate and complete records. This leadership role is essential for creating a culture of compliance and reliability in record-keeping within the agency. While others, like the record manager or administrative assistant, may play significant roles in managing or organizing records, the ultimate accountability lies with the supervisor.